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Home/Supplier Toolkit/Purchase Orders/PO Confirmation
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PO Confirmation

What is it and why is it required?

A Purchase Order (PO) confirmation is a written confirmation (via e-mail) from a supplier to a Cargill contact (buyer) that the supplier will deliver a specified quantity of materials, or perform a specified service, at a specified price within a specified time, or in case of Ariba Network a digital confirmation performed inside Ariba Network. .  Cargill issues payments based on the terms and transaction values listed on the PO. Suppliers must confirm all the costs which should match to the PO. If there are ANY differences, contact the buyer.

NOTE: Order confirmations are not required for services. In case of any change to this process, suppliers will be duly communicated.

How long does a supplier have to confirm a PO from time of issue?

All purchase orders require written confirmation (via e-mail) within one business day (24 hours) to the Cargill contact listed on the PO or inside Ariba Network. If an order confirmation is not received within 24 hours, follow-up with the supplier will begin until the order confirmation is received.

What needs to be included on a PO confirmation?

  • Estimated date when delivery will be received by Cargill plant. (If delivery is Cargill planned transportation, date when material will be available for pickup as well as a pickup number.)

  • Description of service or material

  • Quantity

  • Price

  • Unit of measure (UOM)

  • Any additional costs that are not part of the per unit cost, such as freight, handling, pallets, etc. (If have any questions or need clarification, contact the buyer.)

  • Currency

  • Tax amounts

  • Delivery terms (Incoterms)

  • Ship-from address, also known as the goods supplier address. (You will need to review this address on each purchase order you receive to ensure the address is the correct location that the product is shipping from, as it impacts tax determination.)

  • Notification to the PO contact that the material is being shipped from outside the country, if applicable.

Please note that shipment without confirmation is acceptance of the Purchase Order price.  If a modification of PO is required it is to be requested at time of confirmation and prior to shipment.  

 

  • Documents

  • Ariba Network Supplier Guide

Supplier Diversity

Cargill is committed to developing and partnering with diverse businesses operated by historically underrepresented groups.

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Supplier Portal

Cargill is introducing a new Supplier Portal from Aravo to simplify the onboarding process. After receiving an invitation email from Aravo, suppliers can use the Aravo Supplier Portal to register and maintain their documentation with Cargill. 

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Purchase Orders Key Contacts

When to contact Who to Contact
  • Questions not answered by this site
Your Cargill buyer
  • Questions about your PO
The PO contact listed on your purchase order.

 

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